When done right, screen sharing makes it easy to remotely collaborate on documents, co-browse, demo products, onboard new customers, and more. But finding the best screen sharing software can be a daunting task. That’s where I come in! As an experienced remote worker, I’ve tested numerous screen sharing tools and narrowed down the top contenders to bring you the ultimate guide to the best screen sharing software in 2024.
The Top 5 Best Screen Sharing Apps
- Zoom for everyday screen sharing
- Slack for collaborative internal meetings
- Google Meet for Google ecosystem users
- Surfly for high-touch customer onboarding
- CoScreen for hands-on remote collaboration
Do You Actually Need a Dedicated Screen Sharing App?
Before we dive into the top picks, let’s address an important question: do you really need a dedicated screen sharing app? Many tools nowadays offer screen sharing as a side feature, from whiteboard and mind mapping software to help desk and customer support tools. However, if you have specific needs or require advanced functionalities, a dedicated screen sharing app may be the ideal choice.
What Makes the Best Screen Sharing Software?
When evaluating screen sharing software, several factors come into play. I’ve considered ease of access for participants, collaboration features, mobile user experience, integrations, affordability, and screen share controls. The best software should be user-friendly, offer robust collaboration features, work seamlessly across devices, integrate with other tools, be reasonably priced, and provide control over shared screens.
The Best Screen Sharing Apps at a Glance
Here are the top picks for the best screen sharing software in 2024:
Best Screen Sharing Software for Everyday Use: Zoom
Zoom is one of the most popular video conferencing apps on the market. It offers a wide range of features including screen sharing, presenter-switching, joint annotation, and extensive screen share controls. With its lightweight installer and compatibility with various operating systems, hosting a screen sharing session is a breeze. Zoom is suitable for small team meetings as well as large webinars.
Best Screen Sharing Software for Collaborative Internal Meetings: Slack
If you’re already using Slack for team communication, why not leverage its screen sharing capabilities? Slack offers huddles, which are perfect for ad hoc collaboration. You can easily share screens, switch hosts, and utilize collaborative annotation. Plus, all shared content is archived and searchable. With its generous free plan and seamless integration with other apps, Slack is a convenient choice for internal collaboration.
Best Screen Sharing Software for Google Ecosystem Users: Google Meet
For those immersed in the Google suite, Google Meet is the go-to screen sharing tool. It seamlessly integrates with Gmail and other Google applications, making it incredibly quick and easy to start and join meetings. Google Meet offers robust features like whiteboarding and supports popular calendar and scheduling apps. Whether you’re using it for business or personal use, Google Meet provides a reliable and user-friendly screen sharing experience.
Best Screen Sharing Software for High-Touch Customer Onboarding: Surfly
Surfly is a co-browsing tool that excels in customer support and sales scenarios. With its simple user experience and one-click join for participants, Surfly makes it easy to guide customers through your website or app while screen sharing. You can highlight elements on the page and set your screen size to match the user’s device, ensuring a seamless and interactive onboarding experience. Although Surfly is pricier than other options, its unique features make it a valuable choice for high-touch customer interactions.
Best Screen Sharing App for Hands-On Remote Collaboration: CoScreen
Designed for product, engineering, and DevOps teams, CoScreen offers a lightweight and intuitive screen sharing experience. You can easily share your entire screen or select specific windows or apps. CoScreen supports voice calling, video conferencing, and simultaneous screen sharing by multiple team members. With its generous free plan and emphasis on collaboration, CoScreen is the perfect tool for remote teams working on agile projects, app development, and coding training.
Which Screen Sharing App Should You Use?
The best screen sharing app for you depends on your specific needs and preferences. Whether you’re looking for an all-in-one video conferencing solution, a tool that integrates seamlessly with your existing workflow, or a high-touch customer onboarding tool, there’s an option for you. Consider your requirements and priorities when choosing the best screen sharing software for your remote collaboration needs.
Remember, effective screen sharing can make all the difference in your remote work experience. So, explore these top-rated screen sharing apps and find the one that suits your unique requirements. Happy screen sharing!
This article was originally published in January 2019 by Benjamin Brandall. The most recent update was in February 2024.